Run your institution with clarity and calm
One place for fees, exams, attendance, and updates for staff, students, and parents — on the web and on iOS & Android. Less time on admin, more time for teaching and learning.
Mobile apps for staff, students & parents
Why Quilbase Academy?
Transform your institution with our robust school management software. Automate administrative tasks, enhance student engagement, and give teachers and parents clarity — with 14+ powerful modules in one dashboard.
Mobile
Apps for staff, students, and parents
Roles:Staff · Students · Parents
The same secure school experience on iPhone, iPad, and Android — timetables, attendance, fees, homework, and notices — role-appropriate for each user, on the go, without a laptop.
Students app
Parents app
Staff app
Swipe or wait — previews advance automatically
GREENFIELD INTERNATIONAL SCHOOL · Session 2025–26
Greenfield International School
CBSE • Lucknow • K–12
01
One dashboard for your entire campus
Schools often juggle registers, fee sheets, and messages across different tools, which makes it hard to see what is happening day to day.
Quilbase Academy brings session setup, student and staff records, fee progress, and key stats into one school workspace so leadership and admin stay aligned.
Students, fees, exams, circulars — one place
02
Find any student or record in seconds
Attendance notes, fee receipts, and circulars are easy to lose when they live in inboxes and folders.
Search across students, fees, exams, and announcements from a single box so staff spend less time hunting and more time teaching.
Plain language · answers from your live data
Here are students matching your fee criteria for the current session:
Fee balance — Class 8 (Term 2)
| Student | Section | Balance | Status | Due |
|---|---|---|---|---|
| Aarav Sharma | 8-B | ₹6,200 | overdue | 2026-03-15 |
| Diya Kapoor | 8-A | ₹5,400 | reminder_sent | 2026-03-20 |
| Kabir Singh | 8-B | ₹7,100 | overdue | 2026-03-10 |
03
Ask questions in plain language
Digging through spreadsheets for fee dues or attendance patterns is slow and error-prone.
The in-product assistant answers questions against your school data—like who owes fees or which classes have open tasks—so you get actionable lists without writing queries.
Greenfield International School
School
Greenfield International School
Ritu Jain
Head of Middle School
ritu.j@greenfield.edu
Vikram Patel
Mathematics — Grades 9–10
vikram.p@greenfield.edu
Neha Saxena
Class teacher — 7-A
neha.s@greenfield.edu
Anil Kumar
Sports & activities
anil.k@greenfield.edu
04
See staff workload at a glance
Timetables and substitutions are hard to balance when roles and periods are tracked informally.
See teachers, roles, and teaching load in one view so you can plan coverage and spot overload before it becomes a crisis.
Term plans · online receipts · follow-ups
Fee heads — Session 2025–26
Greenfield International School
Product snapshot · Transport and routes
05
Fees and billing without spreadsheet chaos
Fee collection across terms and heads is difficult to monitor when numbers sit in separate files.
Track fee heads, collection progress, and follow-ups in one place so finance and front office share the same picture.
Email · SMS · parent app alerts
PTM reminder — Class 6 parents
Priya Joshi · Class teacher · 2 hours ago
Dear parents,
Parent–teacher meetings are scheduled for Saturday, 12 April 2026. Slots are open in the parent portal; please book by 8 April. Reach the office on +91-522-000-0000 for help.
06
Parents, teachers, and office in one loop
Important messages about PTM, fees, and events get lost when channels are fragmented.
Route email, SMS, and in-app messages from one hub so families and staff see consistent, timely updates.
Train teachers & admin inside the product
Staff learning
Courses · Progress · Certificates
07
Train staff inside the same product
Onboarding new teachers on processes often relies on ad hoc documents and shadowing.
Use built-in courses for portal usage, attendance workflows, and admin tasks so training lives next to the tools people use every day.
Circulars · syllabus · policies · uploads
Greenfield International SchoolDocuments & circulars
| Name | Updated | Size | Source |
|---|---|---|---|
| Mid_term_timetable_Gr6-8.pdf | Apr 2, 2026 | 420 KB | Academics |
| Parent_handbook_2025-26.docx | Mar 28, 2026 | 1.8 MB | Admin |
| Annual_day_stage_plan.pdf | Mar 30, 2026 | 890 KB | Events |
Product snapshot · Visitors and front desk
08
Circulars and documents in one library
Syllabus PDFs, policies, and event plans scatter across drives and chat threads.
Keep circulars and files in a single school library with clear ownership and freshness, so everyone references the same version.
Leave requests · hall tickets · duty roster
Mid-term exam — April 2026
Greenfield International School
| ID | Item | Owner | Status | Due |
|---|---|---|---|---|
| EX-101 | Hall ticket batch — Class 10 | Exam cell | PENDING | Apr 5 |
| EX-102 | Invigilator roster — Block A | Academics | OPEN | Apr 4 |
| LV-044 | Medical leave — Grade 7 (3 days) | Class teacher | APPROVED | Mar 28 |
Product snapshot · Exams and assessments
09
Exams and attendance without the paperwork maze
Exam logistics and leave tracking often depend on paper registers and side email threads.
Coordinate hall tickets, duty rosters, and approvals in one desk so exam season stays structured and auditable.
“Simplify administration. Focus on education.”
Built for schools and learning institutions
Quilbase Academy is designed for institutions such as:
- K–12 schools
- Colleges & universities
- Coaching institutes
- Multi-campus boards
- International programs
Whether you run a single campus or a network of schools, we help you run operations smoothly and keep everyone aligned.
Secure and Private
Student and staff data stay protected with enterprise-grade practices.
Quilbase Academy includes:
- Secure data storage
- Role-based permissions
- Audit logs
- Encryption
Your data stays private and fully controlled by your organization.
Flexible pricing packages
Start with a free trial, scale with per-student pricing, or build a custom plan for your institution.
Swipe or wait — packages advance automatically
Trusted by schools across India
Hear from principals, coordinators, and admins using Quilbase Academy
“Fee collection and reminders used to take our office days each month. Now parents pay online and we reconcile in hours.”
“Attendance and timetables finally live in one system. Teachers update from their phones and parents see updates the same day.”
“We run three campuses. Having one dashboard for admissions, exams, and transport routing saves our staff enormous time.”
“The exam module handles our board format and report cards. Report generation that used to take a week is now mostly automated.”
“Parents love the portal — fee receipts, circulars, and meeting requests without endless WhatsApp groups.”
“We started on the trial package and moved to postpaid without retraining staff. The admin panel is easy for non-tech users.”
“Fee collection and reminders used to take our office days each month. Now parents pay online and we reconcile in hours.”
“Attendance and timetables finally live in one system. Teachers update from their phones and parents see updates the same day.”
“We run three campuses. Having one dashboard for admissions, exams, and transport routing saves our staff enormous time.”
“The exam module handles our board format and report cards. Report generation that used to take a week is now mostly automated.”
“Parents love the portal — fee receipts, circulars, and meeting requests without endless WhatsApp groups.”
“We started on the trial package and moved to postpaid without retraining staff. The admin panel is easy for non-tech users.”
Frequently Asked Questions
Find answers about Quilbase Academy
What is Quilbase Academy?▼
Quilbase Academy is school management software that helps institutions run admissions, fees, attendance, exams, timetables, transport, staff, and parent communication from one place — including mobile apps for staff, students, and parents.
Who is it for?▼
K–12 schools, colleges, coaching institutes, and multi-campus groups that want to digitize operations without running multiple disconnected tools.
Are there mobile apps?▼
Yes. Native apps are available for iPhone, iPad, and Android, with experiences tailored for staff, students, and parents — so everyone can complete everyday tasks on the devices they already carry.
How does pricing work?▼
You can start with a free trial (student and staff limits apply). Postpaid plans bill per student and per staff on a monthly cycle. Custom packages are available for larger or specialized needs.
Is our student data secure?▼
Yes. We use role-based access, encryption, and audit-friendly practices so your institution stays in control of sensitive data.
How do we get started?▼
Register your school, choose a trial or package, and our team helps you import master data and onboard your staff — typically in days, not months.
Contact us
Contact Us
Have a question or want to book a walkthrough? Call, email, or send a message — we'd love to help you bring Quilbase Academy to your campus.